Workshop Berlin 2: Measuring and constraining the costs of delivering services

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Date: 22nd May 2013
Organisers: Naturalis, JKI, MfN, FUB-BGBM, PENSOFT, RBGK, PLAZI

(For general information see: Workshops Berlin, May 2013)

The Open Biodiversity Knowledge Management System is a network that will bring trust among the data provider community. Through shared ownership, it will provide high quality primary biodiversity data, information and knowledge (like in Floras, Faunas, monographs); be open access and allow the re-use of its contents.


  • Developers/host institutions providing services/tools to the community
  • Projects, initiatives, organisations that use taxonomic content (e.g. aggregators of marked up legacy and prospectively published literature, disseminators of atomized content, etc.)


The aim of the workshop is to understand:

  • How providers of fauna, flora and mycota information and services currently deliver the information containing these works to their customers
  • Who their users are
  • What cost is involved in the provision of these services

This understanding is a necessary contribution towards the development of a sustainable model for the delivery of biodiversity information.


  • Document what are important services (i.e. community organised activities) that need to be in place for the implementation in the near future of the Open Biodiversity Knowledge Management System?
  • Gain a better understanding of how these services can contribute to the reduction of costs (e.g. for mark-up and delivery of legacy biodiversity information, the provision of identification tools, the production of the "New" floras and faunas, writing software, sustainable delivery of content, a.o.)
  • Develop strategies towards increased automation, cost-sharing and increased interoperability which shall lead to reducing maintenance costs in the future


  • Provide recommendations on how the services being provided within the taxonomic community can be sustained on the long term (e.g. by sharing of resources for computing, storage, etc.). Due: Nov. 2013.
  • Provide recommendations on how to sustain useful workflows and pipelines that are needed for a future implementation of the Open Biodiversity Knowledge System (iBiosphere). Due: May 2014.

List of Participants of workshop 2:
Participant list


Dear participant of workshop 2, in order to facilitate discussions during the meeting and have an understanding of your needs, we kindly ask you to fill in the following brief questionnaire. The process will take 5 minutes at the most. Thank you very much in advance for your time and help!

pro-iBiosphere Workshop Berlin 2: Questionnaire (Google Drive Form)


08:30 - 8:45 Registration
Registration will take place in the room immediately in front the JKI big auditorium (i.e. JKI A300)

08:45 - Start of workshop
Session 1 – Measuring the costs of delivering information and services (morning session)

Breakout into three groups:
  • Group 1: JKI room B103: all fauna/flora/mycota producers, desk editors, publishers
  • Group 2: JKI auditorium (A300): Data resource managers
  • Group 3: JKI auditorium (A300): Technology infrastructure and services
Facilitators: Donat Agosti (Plaza), Alan Paton (RBGK), Don Kirkup (RBGK), Soraya Sierra (Naturalis), Jeremy Miller (Naturalis) & Eva Kralt (Naturalis)

What activities are involved?

10:30 - 10:45 Tea/coffee break
What are the important cost arises from these activities?
How can cost be measured?
Summary and Discussion

12:30 - 13.30 Lunch

Session 2 – Constraining costs for delivering information and services (afternoon session)

Place: JKI auditorium (A300, capacity ca. 100 persons)
Facilitators: Donat Agosti (Plaza), Alan Paten (RBGK), Don Kirkup (RBGK), Soraya Sierra (Naturalis), Jeremy Miller (Naturalis) & Eva Kralt (Naturalis)
Participants: all the participants of workshop 2

Lightning talks

15:30 - 15:45 Tea/coffee break

Prospects for constraining costs (ie. disscussion of the lightning talks on automation, deduplication, streamlining, etc.)

Lightning talks (4:30 Minutes max.)

Speaker Topics
Laurence Bénichou, MNHN Scientific publishing costs
Robert Huber, MARUM, Universität Bremen PANGAEA
David Patterson, Global Names project Towards a universal names-based cyberinfrastructure to serve the needs of the Biodiversity Sciences
Donat Agosti, Plazi Plazi Services for Literature conversion
Eckhard von Raab-Straube, FUB-BGBM Euro+Med
Dagmar Triebel, Head of the SNSB IT Center Diversity Workbench
Wouter Addink, Naturalis Catalogue of Life
Wouter Addink, Naturalis Linnaeus Next Generation (LNG)
Norman Johnson Hymenoptera online
Paul Kirk, CABI Index Fungorum: transition from CABI to RBGK
Vincent Roberts, CBS-KNAW MycoBank – CBS-KNAW Fungal Biodiversity Center
Nicky Nicolson, Royal Botanical Gardens Kew IPNI
Heimo Rainer, Naturhistorisches Museum Wien JACQ
Andreas Müller, FUB-BGBM CDM & EDITor
Dave Roberts, NHML Scratchpads
Gregor Hagedorn, JKI Biowikifarm & The cost of selling data (data sharing policy, legal issues)
Norman Morrison, The University of Manchester BioVeL Workflows and Services
Patricia Mergen, RMCA Geo-Services/Mapping-Services and Helpdesk services
Richard Old, XID services, Inc., USA XID mobile identification keys to weeds: commercial model
Jens Kattge, MPG Trait data aggregation and analysis services
Allan Tucker, Brunel Text mining and analysis (text analysis, predictive ecology example)

Instructions to speakers: Briefly present your project, and highlight services cost aspects that are particularly relevant to you or to which you can present insight (e.g. what are the costs for maintaining the services you provide?, do you have any sustainability plans for these services?, if yes, please explain this briefly, etc.)

Session 3 – General Disscussion

  • Costs
  • Sustainability
  • Sharing responsibilities
  • Towards layers of services

17:30 - End of workshop

18:30 - Dinner
@ Brauhaus Lemke, Hackescher Markt;
Please contact Sabrina Eckert: for further enquiries of dinner arrangements
Cost: ca. 20 Euros, to be paid by participants (unless funding is required for this specific activity and has been agreed in advance with Plazi - Donat Agosti:
Public transport: S1 (direction Oranienburg/Frohnau) from Rathaus Steglitz (Berlin), changing at Friedrichstrasse to S7 (direction to Ahrensfelde BHf) getting off at Hackescher Markt.

Image of Participants

Participants of the pro-iBiosphere Workshop Berlin 2013 in May